Overview of Groups in Microsoft 365

 

Types:

 

Office 365 Groups

Distribution list

Mail-enabled security group

Security group

Dynamic distribution group (Exchange only)

 

Office 365 group

 

Description

Similar to distribution groups. Has its own mailbox and its mem­bers receive email messages that are sent to the group? It provides a shared workspace for email, conversations, files, and calendar events.

 

When to use?

When you want to provide distribution list capabilities and addi­tional collaboration features. The best option for team work.

 

Where to create it?

Microsoft 365 admin center, Microsoft 365 admin app, Groups app, Exchange admin center, and Outlook

 

Distribution list

Description

DL can only be used for sending email. An email sent to a distribution list is sent to all members of the group.

In Exchange, this group type is called distribu­tion group.

When to use?

When you want to distribute messages using the group only.

 

Where to create it?

Microsoft 365 admin center, Microsoft 365 admin app, or Exchange admin center

 

 

 

 

Mail-enabled security group

 

Description

Can be used for sending email. However, you can also assign group permissions; for exam­ple, to Exchange Public Folders or OneDrive.

 

When to use?

When you want to use the group for both permissions and mail distribution.

 

Where to create it?

Microsoft 365 admin center, Microsoft 365 admin app, or Exchange admin center

 

Security group

 

Description

Can be used to grant access permissions to resources such as OneDrive.

 

When to use?

When you only require a group to grant permissions.

 

Where to create it?

Microsoft 365 admin center or Microsoft 365 admin app

 

Dynamic distribution group (Exchange only)

 

Description

Can use recipient filters and conditions that you define to dynamically determine membership. These groups do not have a predefined member list.

 

When to use?

When you want to have a flexible distribution list that changes member­ship automatically.

 

Where to create it?

Exchange admin center